UNT Selects an Imaging Vendor and Product
In the waning days of 2007, UNT’s imaging project steering committee, consisting of representatives from Chief of Staff, Student Development, Purchasing and Payment Services, Compliance Office, Budget Office, Legal Affairs, and International Studies selected Perceptive Software as the vendor and its product ImageNow to serve UNT’s needs for a robust, scalable, and easy-to-use imaging system. Perceptive was one of four vendors who submitted acceptable responses to a Request for Proposal earlier in the year and after extensive study of the proposals and products offered, the steering committee chose ImageNow. The product is in use in several universities in the state, including SMU and the University of Texas at Arlington, and ImageNow met the stated requirements of the RFP.
The imaging project will consist of several stages:
- Conversion of UNT’s existing imaging system’s files into ImageNow’s format and database (those files are primarily invoice/purchasing documents and images associated with student admissions)
- Implementing ImageNow in the aforementioned steering committee departments for their use in scanning, storing, and retrieving documents
- Integrating ImageNow with EIS in the areas of purchasing and student records. The goal is to have document images associated with a purchase order or a student record (such as an invoice or a letter or recommendation) accessible with a simple click of a button on the appropriate EIS screen.
- Develop workflow processes within ImageNow in some of the affected departments to make the processes of handling documents more efficient and effective.
The initial implementation of ImageNow will be assisted by the Perceptive Software corporation and is expected to last until approximately August of this year. Following that implementation, UNT’s implementation and capabilities will be evaluated to determine how soon the system can be opened up to the whole campus for departmental uses in storing and retrieving images of documents.